Phoenix Law RMS

Law Records Management Software

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Law Records Management Software (RMS)

100% browser based client site license, UCR & NIBRS

ProPhoenix Law RMS Software starts with our all-inclusive site license giving you the ability to customize the modules you need with access for an unlimited number of users. Developed with 100% browser based technology on the Native .Net framework, ProPhoenix Law RMS allows you to experience a new level of integration, enabling access to your RMS from anywhere, at any time.

Phoenix Key Global Information Sharing™ (KGIS) allows all Phoenix users to share data amongst themselves via a secured internet connection to a central location, without duplicating the data. KGIS adopts Global Justice XML standard. Currently, all name and vehicle information, including mug shots and jurisdictional activity for the specific individual or vehicle, is available in KGIS.

No need for duplicate entries

Initial entries from CAD or mobile managed through to reports or analysis.

Bad data easily detected and culled

Garbage In - Garbage Out data management. RMS system recognizes data errors and inconsistencies and allows system administrator control over data.

Intuitive records management system

We listen to our customers to provide data to the user the way that officers want and step by step the natural way.

Data compliance

Our system automatically lays out reports data to several crime data standards such as NIBRS.

Internal management

Managing your entire department from records to personnel to inventory through one program. Personnel, scheduling, equipment, fleet and more.

Report writing management

Administrator can easily set required fields, approve reports, or leave comments for editing.

Business Intelligence/Crime analysis

Intelligence led policing is the norm. Comprehensive and easy to read, customizable reports show

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"Whether you operate a single law enforcement agency or manage a project with multiple jurisdictions, Phoenix can be scaled to fit your agency's needs now and in the future."

Master Name Management

  • Integrated mugshot and photo line-up functions
  • Social media tracking (FBI 28CFR Compliance)
  • Name mining and mapping
  • Integration with Live Scan devices
  • Automatic text notification for name contact
  • Gang affiliations
  • Gun permits
  • Name alerts
  • Jail cell check with Cell Inspection Tracking
  • Electronic data transfer from arrest to jail pre-booking queue

Powerful Records Management Module

  • Report Writing: seamless workflow to and from mobile including narrative dictation from mobile app
  • Multi-level supervisor approval process
  • Support for redaction, sticky notes, markup in report and custom watermarks for report distribution
  • Local state compliant domestic violence module
  • Use of force module (Federal Standard)
  • Records Requests support with accounting
  • Permit module along with tracking fees and payments with accounting
  • Data purge support (Automatic and Manual)

Property and Evidence

  • Property/Evidence management with barcodes and RFID
  • Track Chain of Custody (transfer, lab, court, return to owner, action, destroy etc.)
  • Automatic reminders when statuatory limitation reached and when case investigation is closed
  • Audit tracking module
  • Pawn items support
  • Bicycle registration

Case Management

  • Review case reports, assign to investigation, manage investigator case load
  • Auto create tasks and assign to prime with predefined deadlines
  • Track history of efforts with number of hours spent
  • Supplement report writing support
  • Reminder to review case and log history
  • Notify evidence when the case is closed
  • Send electronic DA package

Dynamic Business Intelligece Engine

  • Business Intelligence Dashboards using Power BI, Excel, SSRS and PDF
  • Map based crime analysis
  • Custom dashboards based on job function
  • Automatic email notification with weekly, monthly, quarterly and annual statistics and trends

Document Management and Accreditation

  • Create and maintain policies, directives, SOP
  • Send for review, approve, then assign to personnel
  • Track assignment and "read history"
  • Electronic citations and crash reports supported
  • Employee access to their library (assigned documents)
  • Accreditation support

Training and Certification

  • Track individual training and auto reminder for re-qualification
  • Certification and CEU Tracking
  • Class and course tracking
  • Attach certificates

Comprehensive Reporting

  • Analysis reports of response times
  • Automatic BOLO and CompStat reporting
  • Profiling statistics (if needed)
  • Simultaneous NIBRS and UCR reporting
  • Field interview search, entry and reporting
  • Canned and customizable reports, SSRS reporting and support for Crystal Reports

Comprehensive Reporting

  • Analysis reports of response times
  • Automatic BOLO and CompStat reporting
  • Profiling statistics (if needed)
  • Attach certificates

Animal Control

  • Animal registration, free tracking and licensing history
  • Case tracking, including ability to track compliance
  • Medical and behavioral tracking and history
  • Bite report with quarantine tracking feature
  • Animal lost/found tracking
  • Animal cage and live trap rental

Alarm Billing and Accounting

  • Alarm registrations, year-end reports
  • Track fees and invoices
  • Receive payments


  • Schedule and record all agency agendas, scheduling calendars
  • Activity logging for non-incident related responsibilities

Detail Work Billing

  • Trakc "detail" requests
  • Setup hierarchial order, and assign jobs based on least number of hours worked
  • Track billing and officer pray amounts using accounting module


  • Address management
  • Mapping
  • Address flags and hazards
  • ESRI integration (auto populate and maintain geo records from ESRI)
  • Google and HERE Map support
  • Set up Geo fence; alert control entry and exit

Inventory and Fleet Management

  • Asset and expendable items tracking with barcode
  • Track assignment history with Check In/Out process
  • Create triggers for fleet managers and law inventory of expendables
  • Call history


  • Tracks training and special functions
  • K9 incident reporting
  • Medical tracking


  • Integrated eTicketing
  • Crash reporting
  • Parking permits


  • Tow record keeping
  • Tow rotation management
  • Master vehicle and boat management
  • Enhanced fleet log and mileage log (view from activity log)

Scheduling and Personnel Management

  • Time off management
  • Roster management
  • Injury reports and medical history
  • Performance evaluations
  • Work record

Video Interview

  • Automated video encoding
  • Record interviews and attach the video automatically to the case
  • Add bookmark on the video while recording for quick review of important information
  • View in-progress videos in "real time" from a remote workstation
  • Work record


  • Mange local wants and warrants
  • Maintain restraining/protective orders
  • Flag CAD and mobile
  • State/Court interface wherever available

Maintain Account and Billing

  • Generate invoices/billing
  • Aging report
  • Create permit fee schedules and calculate fees due
  • Payment ledgers
ProPhoenix Products

Shifting the public safety software paradigm

Our all-inclusive module package and site licensing for RMS, Corrections and mobile clients along with a vigorous new product feature release schedule at NO EXTRA COST allows the highest return on YOUR investment
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Call today for a Demo!



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