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Phoenix Law RMS

Law Records Management Software

Phoenix Law yellow Icon

Law Records Management Software (RMS)

100% browser based client site license, UCR & NIBRS

ProPhoenix Law RMS Software starts with our all-inclusive site license giving you the ability to customize the modules you need with access for an unlimited number of users. Developed with 100% browser based technology on the Native .Net framework, ProPhoenix Law RMS allows you to experience a new level of integration, enabling access to your RMS from anywhere, at any time.

Phoenix Key Global Information Sharing™ (KGIS) allows all Phoenix users to share data amongst themselves via a secured internet connection to a central location, without duplicating the data. KGIS adopts Global Justice XML standard. Currently, all name and vehicle information, including mug shots and jurisdictional activity
for the specific individual or vehicle, is available in KGIS.

Master Name Management

  • Integrated mugshot and photo line-up functions
  • Social media tracking (FBI 28CFR Compliance)
  • Name mining and mapping
  • Integration with Live Scan devices
  • Automatic text notification for name contact
  • Gang affiliations
  • Gun permits
  • Name alerts
  • Jail cell check with Cell Inspection Tracking
  • Electronic data transfer from arrest to jail pre-booking queue

Powerful Records Management Module

  • Report Writing: seamless workflow to and from mobile
    including narrative dictation from mobile app
  • Multi-level supervisor approval process
  • Support for redaction, sticky notes, markup in report
    and custom watermarks for report distribution
  • Local state compliant domestic violence module
  • Use of Force module (Federal standard)
  • Records Requests support with accounting
  • Permit module along with tracking fees and payments
    with accounting
  • Data purge support (Automatic and Manual)

Property and Evidence

  • Property/Evidence management with barcodes and RFID
  • Track Chain of Custody (transfer, lab, court, return to owner,
    action, destroy etc.)
  • Automatic reminders when statutory limitation reached
    and when case investigation is closed
  • Audit tracking module
  • Pawn items support
  • Bicycle registration

Case Management

  • Review case reports, assign to investigation, manage
    investigator case load
  • Auto create tasks and assign to prime
    with predefined deadlines
  • Track history of efforts with number of hours spent
  • Supplement report writing support
  • Reminder to review case and log history
  • Notify evidence when the case is closed
  • Send electronic DA package

 Dynamic Business Intelligence Engine

  • Business Intelligence Dashboards using Power BI, Excel,
    SSRS and PDF
  • Map based crime analysis
  • Custom dashboards based on job function
  • Automatic email notification with weekly, monthly,
    quarterly and annual statistics and trends 

Document Management and Accreditation

  • Create and maintain policies, directives, SOP
  • Send for review, approve, then assign to personnel
  • Track assignment and “read history”
  • Employee access to their library (assigned documents)
  • Accreditation support 

Training and Certification

  • Track individual training and auto reminder
    for re-qualification
  • Certification and CEU Tracking
  • Class and course tracking
  • Attach certificates

Comprehensive Reporting

  • Analysis reports of response times
  • Automatic BOLO and CompStat reporting
  • Profiling statistics (if needed)
  • Simultaneous NIBIRS and UCR reporting
  • Field interview search, entry, and reporting
  • Canned and Customizable reports
  • Canned and customizable reports, SSRS reporting
    and support for Crystal Reports

 Animal Control

  • Animal registration, fee tracking and licensing history
  • Case tracking, including ability to track compliance
  • Medical and behavioral tracking and history
  • Bite report with quarantine tracking feature
  • Animal lost/found tracking
  • Animal cage and live trap rental

Alarm Billing and Accounting

  • Alarm registrations, year-end reports
  • Alarm registrations, year-end reports
  • Track fees and invoices
  • Receive payments 


  • Schedule and record all agency agendas,
    scheduling calendars
  • Activity logging for non-incident related responsibilities 

Detail Work Billing

  • Track “detail” requests
  • Setup hierarchical order, and assign jobs based
    on least number of hours worked
  • Track billing and o£cer pay amounts using
    accounting module


  • Address management
  • Mapping
  • Address flags and hazards
  • ESRI integration (auto populate and maintain
    geo records from ESRI)
  • Google and HERE Map support
  • Set up Geo fence; alert control entry and exit

 Inventory and Fleet Management

  • Asset and expendable items tracking with barcode
  • Track assignment history with Check In/Out process
  • Create triggers for fleet managers and low inventory
    of expendables


  • Tracks training and special functions
  • K9 incident reporting
  • Medical tracking


  • Integrated eTicketing
  • Crash reporting
  • Parking permits


  • Tow record keeping
  • Tow rotation management
  • Master vehicle and boat management
  • Enhanced fleet log and mileage log (view from activity log)

 Scheduling and Personnel Management

  • Time off management
  • Roster management
  • Injury reports and medical history
  • Performance evaluations
  • Work record

Video Interview

  • Automated video encoding
  • Record interviews and attach the video automatically
    to the case
  • Add bookmark on the video while recording for quick
    review of important information
  • View in-progress videos ‘in real time’ from a remote workstation


  • Manage local wants and warrants
  • Maintain restraining/protective orders
  • Flag CAD and mobile
  • State/Court interface wherever available

Maintain Account and Billing

  • Generate invoices/billing
  • Aging report
  • Create permit fee schedules and calculate fees due
  • Payment ledgers


Shifting the public safety software paradigm

Our all-inclusive module package and site licensing for RMS, Corrections and mobile clients along with a vigorous new product feature release schedule at NO EXTRA COST allows the highest return on YOUR investment.

Call today for a Demo!



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