Law Records Management Software (RMS)

100% browser based client site license, UCR & NIBRS

ProPhoenix Law RMS Software starts with our all-inclusive site license giving you the ability to customize the modules you need with access for an unlimited number of users. Developed with 100% browser based technology on the Native. Net framework, ProPhoenix Law RMS allows you to experience a new level of integration, enabling access to your RMS from anywhere, at any time.

Phoenix Key Global Information Sharing™ (KGIS) allows all Phoenix users to share data amongst themselves via a secured internet connection to a central location, without duplicating the data. KGIS adopts Global Justice XML standard. Currently, all name and vehicle information, including mug shots and jurisdictional activity for the specific individual or vehicle, is available in KGIS.

No need for duplicate entries

Initial entries from CAD or mobile managed through to reports or analysis.
Bad data easily detected and culled

Garbage In - Garbage Out data management. RMS system recognizes data errors and inconsistencies and allows system administrator control over data.
Intuitive records management system

We listen to our customers to provide data to the user the way that officers want and step by step the natural way.
Data compliance

Our system automatically lays out reports data to several crime data standards such as NIBRS.
Internal management

Managing your entire department from records to personnel to inventory through one program. Personnel, scheduling, equipment, fleet and more.
Report writing management

Administrator can easily set required fields, approve reports, or leave comments for editing.
Business Intelligence/Crime analysis

Intelligence led policing is the norm. Comprehensive and easy to read, customizable reports show statistics and data maps for almost any set field of data.

Master Name Management

Integrated mugshot and photo line-up functions
Social media tracking (FBI 28CFR Compliance)
Name mining and mapping
Integration with Live Scan devices
Automatic text notification for name contact
Gang affiliations
Gun permits
Name alerts
Jail cell check with Cell Inspection Tracking
Electronic data transfer from arrest to jail pre-booking queue

Powerful Records Management Module

Report Writing: seamless workflow to and from mobile including narrative dictation from mobile app
Multi-level supervisor approval process
Support for redaction, sticky notes, markup in report and custom watermarks for report distribution
Local state compliant domestic violence module
Use of Force module (Federal standard)
Records Requests support with accounting
Permit module along with tracking fees and payments with accounting
Data purge support (Automatic and Manual)

Property and Evidence

Property/Evidence management with barcodes and RFID
Track Chain of Custody (transfer, lab, court, return to owner, action, destroy etc.)
Automatic reminders when statutory limitation reached and when case investigation is closed
Audit tracking module
Pawn items support
Bicycle registration

Case Management

Review case reports, assign to investigation, manage investigator case load
Auto create tasks and assign to prime with predefined deadlines
Track history of efforts with number of hours spent
Supplement report writing support
Reminder to review case and log history
Notify evidence when the case is closed
Send electronic DA package

Dynamic Business Intelligence Engine

Business Intelligence Dashboards using Power BI, Excel, SSRS and PDF
Map based crime analysis
Custom dashboards based on job function
Automatic email notification with weekly, monthly, quarterly and annual statistics and trends

Document Management and Accreditation

Create and maintain policies, directives, SOP
Send for review, approve, then assign to personnel
Track assignment and “read history”
Employee access to their library (assigned documents)
Accreditation support

Training and Certification

Track individual training and auto reminder for re-qualification
Certification and CEU Tracking
Class and course tracking
Attach certificates

Comprehensive Reporting

Analysis reports of response times
Automatic BOLO and CompStat reporting
Profiling statistics (if needed)
Simultaneous NIBIRS and UCR reporting
Field interview search, entry, and reporting
Canned and customizable reports, SSRS reporting and support for Crystal Reports

Animal Control

Animal registration, fee tracking and licensing history
Case tracking, including ability to track compliance
Medical and behavioral tracking and history
Bite report with quarantine tracking feature
Animal lost/found tracking
Animal cage and live trap rental

Alarm Billing and Accounting

Alarm registrations, year-end reports
Alarm registrations, year-end reports
Track fees and invoices
Receive payments

Activity

Schedule and record all agency agendas, scheduling calendars
Activity logging for non-incident related responsibilities

Detail Work Billing

Track “detail” requests
Setup hierarchical order, and assign jobs based on least number of hours worked
Track billing and officer pay amounts using accounting module

GEO

Address management
Mapping
Address flags and hazards
ESRI integration (auto populate and maintain geo records from ESRI)
Google and HERE Map support
Set up Geo fence; alert control entry and exit

Inventory and Fleet Management

Asset and expendable items tracking with barcode
Track assignment history with Check In/Out process
Create triggers for fleet managers and low inventory of expendables

K9

Tracks training and special functions
K9 incident reporting
Medical tracking

Traffic

Integrated eTicketing
Crash reporting
Parking permits

Vehicle

Tow record keeping
Tow rotation management
Master vehicle and boat management
Enhanced fleet log and mileage log (view from activity log)

Scheduling and Personnel Management

Time off management
Roster management
Injury reports and medical history
Performance evaluations
Work record

Video Interview

Automated video encoding
Record interviews and attach the video automatically to the case
Add bookmark on the video while recording for quick review of important information
View in-progress videos ‘in real time’ from a remote workstation

Warrant

Manage local wants and warrants
Maintain restraining/protective orders
Flag CAD and mobile
State/Court interface wherever available

Maintain Account and Billing

Generate invoices/billing
Aging report
Create permit fee schedules and calculate fees due
Payment ledgers

Phoenix Law RMS