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Phoenix Fire RMS

Fire Records Management System

Phoenix Fire yellow Icon

Fire Records Management System (RMS)

Cloud Ready NFIRS, Inspections, and Training

Whether you operate a single Fire/EMS agency or manage multiple jurisdictions, ProPhoenix can be scaled to fit your agency’s needs now and in the future. Developed on the philosophy of the Tetrahedron, our Fire product far exceeds the competition in technology.  Additionally, our single point of data entry provides ease of reporting with the integration of inspection information and NFIRS reports.

Clean, Powerful User Interface

  • 100% Browser based client with no local software
  • State-of-the-art technology and comprehensive functionality
  • Agency installed, Hosted, and SaaS solutions available

Easy to Learn and Use

  • Intuitive navigation and built-in workflows
  • Embedded video help, help text, and on-line training materials
  • No duplicate data entry; enter once, available everywhere
  • Google Maps interface

Inspection Management

  • Mobile Inspections available on iPad, Android, and Windows tablets
  • Maintain and update complete building registrations with Pre-plan documents, photos,
HazMat Location, and contacts
  • Schedule inspections, re-inspections, and fire prevention activities
  • Create customized Inspection Checklists
  • Integrated ICC and NFPA code sets
  • Prepare violation reports referencing relevant codes/standards

Hydrant Management

  • Plot hydrant locations on the Map
  • GPM Flow Calculations
  • NFPA Color Coded icons
  • Available on Mobile Inspections™ App

Scheduling Management

  • Specify minimum staffing requirements
  • Drag and Drop daily roster
  • Track overtime, vacation time and other earned benefits
  • Trades and Swaps

Maintain Accounting and Billing

  • Generate invoices/billing
  • Penalty and Violation Fee Tracking
  • Create permit fee schedules and calculate fees due
  • Payment ledgers
  • Fee Projection reporting

Robust Reporting

  • Electronic Submission of NFIRS and EMS reporting
  • Fire Investigator (NFPA 921 based) reporting is included
  • LOSAP and Percentage reporting for volunteer personnel
  • Business Intelligence Dashboards
  • Activity Logging for non-incident related responsibilities

Fleet and Inventory Management

  • Track Inventory with barcoding
  • Set maintenance scheduling requirements
  • Automatically schedule required service and inspections

Mobile Inspections for Tablet Solutions

Mobile Inspections is designed to increase the productivity of your inspectors in the field while maximizing agency revenue. This complete, untethered solution is available for iPad, Android, and Windows tablets. Inspection results, including violations, update the Inspection and Permits modules immediately (or syncs as soon as a WiFi or cellular connection is re-established). When an unscheduled inspection is required the inspector can download the property record in the field without having to return to the station. The results are increased productivity, more timely and accurate inspection reporting, and better service to your customer. Signed inspection reports are immediately available to business owners and other customers.

You can even complete hydrant inspections with Mobile Inspections, making it the only tool your inspectors need. With all assigned pending inspections shown on a map, each inspector can quickly and easily plan a daily schedule and configure a route that minimizes driving time (and fuel cost) and maximizes efficiency.

With Mobile Inspections, your inspectors can:

  • Use the tablet touchscreen to select an assigned building or hydrant inspection directly from the map, or from a list of inspections due
  • View the complete premise registration record and make any necessary updates
  • Select the appropriate inspection type (including re-inspection) from a dropdown list
  • Streamline re-inspection activity: All current violations for a location are automatically displayed and can be marked as abated or updated for re-inspection
  • Easily record multiple violations of the same type without duplicate reentry of the code
  • Touch a single onscreen button to record a "No Violations Found" inspection
  • Record penalty amounts at the time of the inspection based on codes and standards you currently use
  • Add remarks to the record at any time using the tablet's onscreen keypad (or Bluetooth keyboard), with the option to include or omit the remarks on the violation notice
  • Capture the signature of the owner/representative directly on the tablet (the inspector's signature is already stored)
  • Email the signed report or print on-site to a Bluetooth printer

Shifting the public safety software paradigm

Our all-inclusive module package and site licensing for RMS, Corrections and mobile clients along with a vigorous new product feature release schedule at NO EXTRA COST allows the highest return on YOUR investment.

Call today for a Demo!



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