Important Announcement on NIBRS compliance
All UCR Reporting Departments
Must be Compliant by the End of this Year


National Incident Based Reporting
System (NIBRS) was introduced in the
1980s by the FBI to improve crime
data collection and reporting. NIBRS
was meant to improve upon the data
reported in the Summary Reporting
System (SRS) system, the only
available reporting system available
through the Uniform Crime Reporting
(UCR) Program at the time.
SRS and NIBRS share general concepts such as jurisdictional rules of collecting and reporting, but NIBRS offers much
greater detail. For instance, NIBRS includes 24 Group A/Part 1 crime categories versus the eight offered by SRS. The other
two major issues that make NIBRS a better reporting system are instances where multiple crimes are committed by a
single person or group of people within same basic time period and location, and crime categories. SRS only reports the
most serious offense committed, as opposed to NIBRS which captures them all. Additionally, SRS offers only two crime
categories – Crimes Against Persons and Crimes Against Property, whereas NIBRS adds a third Crimes Against Society.
In June 2016, the FBI announced to all state level UCR agencies that the federal UCR program will be phasing out the
SRS reporting system, and moving entirely over to the improved NIBRS system. What this means for state and local law
enforcement agencies is that all agencies reporting crime data to the UCR program must be prepared to submit NIBRS
reporting data by January 1, 2021. Reports as of now show that only about a third of all law enforcement agencies participating
in the UCR program are submitting NIBRS data. This leaves a lot of work still to be done to bring agencies up to
speed on uniform crime data reporting.
The good news for ProPhoenix Records Management software users is that your department is already one step ahead
of the game. Our RMS program entirely supports NIBRS reporting and submissions, and training your personnel to NIBRS
reporting is much easier with NIBRS supported software. The rules for NIBRS compliant reporting can be very overwhelming
and time consuming, so agencies often require a software system that guides them through step by step with
NIBRS reporting. ProPhoenix software does just that.
Our step by step reporting modules guide the officer in a user-friendly, intuitive way to complete reports with the proper
NIBRS compliant fields at every step in the process. Officers can easily report the NIBRS data into the system along with
any additional information that is pertinent to the situation or the department. In addition to the ease of reporting by
the officer, our multi-step approval process eases the task of supervisors and administrators with obtaining the needed
information from the officer.
We certainly recommend taking part in the NIBRS reporting system to any agency. The advantages of proper data touch
on many different aspects of public safety. The challenge is understanding the reporting system, properly reporting the
data and submitting the data to the proper channels. The ProPhoenix RMS system makes this somewhat overwhelming
situation much easier to handle.
Any users who have any question on NIBRS, using our software to properly report NIBRS data, or the deadline of January
1st 2021 for UCR reporting, always feel to reach out to us, and we will be happy to answer any questions.